Important Info for SterlingFest Vendors

 2017’s Vendor list is here.

Important Information for SterlingFest VendorsWe are delighted to have you as one of our vendors! Please familiarize yourself with the rules of conduct for our event.  Any questions of interpretation should be directed to the Vendor Chairman at vendors@sterlingfest.org.

The event hours are 11:00 AM to 5:00 PM and will be held Rain or Shine.  There will be no refunds made in the case of rain, bad weather or unforeseen emergencies. No shows will not be invited back for future events.

Check in with the event staff at the information booth before unloading.  Load in time is 8:00-10:00 AM Remove your vehicle from the site by 10:00 AM.  Volunteers, in orange shirts, will help direct you.  Due to safety concerns vendors can NOT leave early and must wait until after 5:00 PM to load their vehicles.  Attempts to leave early would prevent one from being invited back to future events.

Spaces: This is an outdoor event, so there is NO electricity or WI-FI.  Use of generators must have prior approval.  All spots are approximately 10’x10′.  Remember to bring tables (unless paid for with your application), chairs, canopy (highly recommended), tablecloth, business cards, cash, business sign and whatever supplies you need for your booth. Look for a separate email with the space assignments and map.

Conduct: Activities must be restricted to your assigned space- do not solicit, approach Festival attendees or distribute literature outside of your assigned space.  Booths should be manned at all times with an emphasis on service and courtesy.  Wear appropriate clothing (no cut off shirts or pants, no bare feet and no obscene or inflammatory writings on clothing or in booths).  There is no smoking in the vendor or food booths.  Vendors will be allowed to sell only the types of items listed on their application form.

Food is available for purchase in the upper parking lot by the community center.  This year we are pleased to offer cuisine from around the world- Central American, Peruvian, Lebanese, Middle Eastern, Indian, and Asian as well as BBQ, fried fish, burgers and hot dogs.  We also have cookies and ice cream, coffee, tea and pastries.  Eat breakfast and lunch with us and pick up dinner to go!

Health Dept.Because our event is open to the general public, any sort of food preparation or service will require a temporary food permit.  This includes samples.  Any vendors who don’t have a permit will be unable to serve samples or sell prepared food at the event.

The Health Department will be present at our event to be sure all are within compliance.  Please contact Tamara Shellenberger at the Loudoun County Health Dept within 30 days of our event to get your permit, 703-777-0642  or tamara.shellenberger@loudoun.gov

Sales Tax: The event coordinator is required to file with the Commissioner of the Revenue at least fourteen (14) days prior to the proposed start of SterlingFest a list of all vendors to whom a space, booth or other area has been leased or assigned for the purpose of operating a temporary business or sales activity during this Special Event.  Each Special Event Itinerant Vendor has the responsibility for collecting Virginia sales and use taxes on all transactions, and that sales tax forms may be obtained from the Commissioner of the Revenue’s Office. (Ord. 04-13. Passed 10-12-04.) Let us know if you need a copy.

Promotional:  Like us on facebook https://www.facebook.com/SterlingFestVA It’s our 30th year, so share a fond memory or picture of past SterlingFests on our Facebook page. Tell us about your business or organization. Tag us in posts on your page.  Follow us on Twitter @SterlingFest Attached you will find flyers that can be emailed to friends, family & customers- in English and Spanish.

Raffle Donations:  If you would like to donate an item for our afternoon raffle, please let me know, so we can arrange pickup. This is strictly optional.

Time Capsule:  The Sterling community will be putting together a Time Capsule to be opened in the future.  Do you have something to donate that reflects current day life in Sterling?

Directions to the Sterling Community Center120 Enterprise St, Sterling, Va 20164 From Rt 28: Take Rt 28 North past Dulles Airport to the Sterling Blvd exit. Take Sterling Blvd, turn right onto E Maple Ave. and left onto Enterprise St. Follow Enterprise to blockade. Get directions at the information booth to your assigned space.  From Rt 7: Take Rt 7 West past Reston to Sterling Blvd. Go left on Sterling Blvd, past the Sterling Park Shopping Center.  Turn left onto E Maple Ave. and left onto Enterprise St. Follow Enterprise to blockade. Get directions at the information booth to your assigned space.

Parking:  You must off load and remove your car completely from the festive area by 10:00 AM.  Parking is along Commerce Street and at the nearby shopping center.  Handicap parking is at CareNow.

Emergencies:  If something comes up that prevents you from attending the show, please let us know as soon as possible.  Event Chairwoman- Rebecca Fanning 703 887-2249 or Vendor Chairman, Cheryl Villalobos- 703 314-5632 or email vendors@sterlingfest.org

SterlingFest Goal:  To promote pride and provide a quality family event for the citizens residing in Sterling Park and the surrounding area.  An annual event, SterlingFest, features entertainment, refreshments, professional & volunteer booths, games & activities for children and handmade crafts. Sterlingfest http://www.sterlingfest.org is hosted by the Sterling Foundation http://www.sterlingfoundation.org , Sterling Playmakers http://sterlingplaymakers.org , the Sterling Advisory Board https://www.loudoun.gov/index.aspx?nid=1648 and the Loudoun County Parks and Recreation Services.  In addition to our event, the Annual Sterling Park Columbus Day Parade, hosted by the Knights of Columbus and Loudoun Elk Lodge 2406, will head down Sterling Boulevard at 10:00 AM, the Sterling Volunteer Fire Company Department will host their annual open house at the station next door to SterlingFest and the Loudoun County Sheriff’s Office will hold their open house on Commerce St.

May you have wonderful day, making new friends and customers at our event!